Registrar

Responsibilities

Reporting to the Vice Chancellor as Chief Administrator of the University, the Registrar shall be responsible for planning, coordinating, organizing and directing the general administration of the University in line with the requirements of the Higher Education Act No. 4 of 2013, as read together with the Higher Education (Amendment) Act, 2021, and the policies and procedures approved by the University Council. The Registrar’s key responsibilities will include, but are not limited to, the following:

  1. Oversee and direct all strategic functions related to the University’s administration;
  2. Plan and efficiently coordinate activities of the University Council and Senate;
  3. Serve as custodian of the institution’s seal and official records, ensuring their proper maintenance;
  4. Facilitate the development, implementation, and review of strategies, policies, and regulations;
  5. Lead and manage all functions related to student registration, admissions, examinations, graduations, certifications, and general academic affairs;
  6. Ensure the University complies with all legal and regulatory requirements;
  7. Create institutional conditions that enable the University Council, Senate, and staff to achieve key performance targets outlined in the University’s strategic plan;
  8. Plan, direct, and oversee infrastructure development across the University and its campuses to promote a conducive environment for learning, research, innovation, and financial sustainability;
  9. Provide guidance and advice on university business, ethics, governance, and management best practices to all stakeholders;
  10. Oversee the planning and execution of work plans, annual operations, and quality assurance processes;
  11. Support continuous staff development;
  12. Ensure the provision of safety, health, and security for the environment, individuals, and property;
  13. Prepare and submit quarterly and annual administrative and human resource performance reports;
  14. Ensure the timely, effective, and efficient communication of general University information internally and externally; and,
  15. Any other assigned duties.

Qualifications and Experience

  1. Grade 12 certificates or its equivalent with at least five credits including English and Mathematics;
  2. An earned Bachelor’s degree in any Social Science, Business or Higher Education Administration field;
  3. An earned Master’s degree in any Social Science, Business or Higher Education Management field;
  4. Member of a professional body such as the Institute of Chartered Secretaries and Administrators (ISCA) or the Zambia Institute Human Resources Management (ZIHRM); and,
  5. At least ten (10) years administrative work experience with at least three (3) years in a similar position in a university.

Desirable skills and personality characteristics

  1. Excellent interpersonal and communication skills;
  2. Analytical, organizational and leadership skills;
  3. Excellent strategic planning skills;
  4. Excellent writing and presentation skills;
  5. Excellent ICT skills;
  6. Honesty and reliable with high moral strength;
  7. High degree of attention to detail;
  8. High degree of integrity; and,
  9. Ability to work with minimum supervision.

Tenure

The appointment shall be for an initial period of three (3) years.

Remuneration

A competitive remuneration package shall be offered to the successful candidate.

Only shortlisted candidates will be contacted

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